Student Advisory Council - January 20, 2022

  1. Agenda

City of Titusville

STUDENT ADVISORY COUNCIL

Thursday, January 20, 2022, 4:00 p.m.

Multipurpose Room, 2nd Floor, Fire Department Headquarters, 550 S. Washington Avenue, Titusville, FL  32796

 

MEETING AGENDA

 

Any person who decides to appeal any decision of the Student Advisory Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings be made, which record includes the testimony and evidence upon which the appeal is to be based. The City desires to accommodate persons with disabilities. Accordingly, any physically handicapped persons, pursuant to Chamber 286.26 Florida Statutes, should, at least 48 hours prior to the meeting, submit a written request to the chairpersons that the physically handicapped person desires to attend the meeting.

 

I.  CALL TO ORDER - Co-Chairperson Jacob Phillips (Titusville High School)

II. DETERMINATION OF A QUORUM 

III. COMMENTS FROM THE PUBLIC PRESENT

IV. APPROVAL OF MINUTES – Approve the minutes of the regular Student Advisory Council (SAC) meeting of December 21, 2021. 

VI. NEW BUSINESS 

 

  1. Annual Report to City Council – Your Council’s governing resolution requires your Council to present an annual report to the City Council each April. The annual report is a summary of your Council’s accomplishments during your term, but which also includes recommendations to your successors. In order to write and organize this report, individual members of your Council, typically in January and February, accept assignments or volunteer to write each of the report’s sections (normally based on 2-4 projects/goals). 

 

Additionally, by April 2021, your Council must solidify 2-4 goals for your successors. Refer to your Council’s mission statement.

 

VI. OLD BUSINESS 

 

  1. Continue to update the 2008 Last Dance Prom VideoThe Last Dance video script was approved at the November 16, 2021 meeting. Continue to establish a timeline to complete the project and decide on roles for video. If desired, discuss or provide your Council’s webmaster Vice-Chairperson Sevor direction to enhance DrinkDriveDie.com

 

  1. Host a Youth Leadership Seminar on March 3, 2022 at Parrish Medical Center (951 N. Washington Ave
  • Review status of door prizes, donations (like breakfast foods), and your role as hosts, and final preparations.
  • SAC Shirts – Does everyone on council have the blue polo SAC shirt to wear to seminar, if not fill out a shirt order form.
  • Biographies for guest speakers - Mary Pringle, Jarrod Bales and Mike Knight
  • Must wear mask at Seminar
  • Lunch will be provided by Parrish Medical Center 
  • Only 35 people total

 

VII. MEMBER REPORTS 

 

VIII. STAFF LIAISON REPORT

 

  1. Action items

 

  1. DrinkDriveDie.com Domain Renewal – At the December 21, 2021 meeting council authorized City staff to retain the name rights to DrinkDriveDie.com. The renewal cost $38.34 instead of the estimated $90.00 from the Project Account No. GFCC04 (Balance $1,847.77).
  2. March 15, 2022 Student Advisory Council Meeting – There is a staff workshop meeting on March 15, 2022 the Student Advisory Council meeting will be held in the Multipurpose Room, 2nd Floor, Fire Department Headquarters, 550 S. Washington Avenue, Titusville, FL  32796 at 4:00 PM. 

 

  1. Informational Items:

 

  1. Council Budget – The available funding for SAC projects (Projects account nos. GFCC01 and GFCC04) is included in this agenda packet. 
  2. Polo Shirt Order Form – Members may submit forms to City Liaison Emily Campbell.
  3. Student Advisory Council 2022/2023 Appointments – Nominations to serve on the 2022/2023 Student Advisory Council (SAC) are due from the High School Advisors by/before April 1, 2022. Contact your SAC High School Advisor quickly to ask about any school application requirements or based on if you would like to be considered or re-appointed for the 2021/2022 term.
  4. Council Scholarship Award Policy – Per policy, Senior members must submit the application for the scholarship award to Emily Campbell (City staff liaison), with prior annual attest statements for the accrued scholarship award no later than March 1st of the year of their graduation. This form was provided to all members in the annual orientation packet. Please note: For the remainder of the 2021-2022 SAC term, staff will monitor each senior’s qualification status and provide her or him with an annual attest form at your last regular meeting in April. Scholarships will be presented at the City Council meeting on April 26, 2022 at 6:30 p.m.
  5. Media Waiver Release – If you have not done so, please submit your completed form to City staff Liaison Emily Campbell. 
  6. Meeting Agendas & Delivery Methods – Following the first SAC meeting on August 17, 2021, the monthly SAC meeting agenda will be emailed to you at least five (5) calendar days prior to each meeting; however, the City liaison sometimes has trouble with emails being undeliverable. Please note: It is SAC Members’ responsibility to get the agenda and review it prior to your meetings (to prepare for discussions, ideas, voting, etc.).  

 

Another option - pick-up hardcopy of the SAC meeting agenda from City Hall: Visit the Information Desk on the first floor of City Hall and ask for a hardcopy of the SAC agenda packet.  A hardcopy of the agenda will also be available at your meetings.

 

Reminder your Council’s regular meetings are held the 3rd Tuesday of each month at 4PM. The December meeting will be held at Titusville Fire Department Headquarters.

 

Special meetings may be scheduled as necessary.

 (City of Titusville Resolution 1-2017).

 

 

IX. ADJOURNMENT