Regular City Council - January 10, 2023

CITY OF TITUSVILLE

COUNCIL AGENDA

January 10, 2023

6:30 PM - Council Chamber at City Hall

555 South Washington Avenue, Titusville, FL 32796

 

Any person who decides to appeal any decision of the City Council with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based.

 

Applicants for land use and zoning related items are advised that the resumes of staff members who prepare applicable staff reports are on file in the City Clerk's Office.

 

The City desires to accommodate persons with disabilities. Accordingly, any physically handicapped person, pursuant to Chapter 286.26 Florida Statutes, should, at least 48 hours prior to the meeting, submit a written request to the chairperson that the physically handicapped person desires to attend the meeting.

 

1. CALL TO ORDER

 

2. INVOCATION - A moment of silence will be held.

 

3. PLEDGE OF ALLEGIANCE

 

4. APPROVAL OF MINUTES

 

5. SPECIAL RECOGNITIONS & PRESENTATIONS

 

A. Titusville Fire Department Vision, Mission, Values & Rebranding - The Titusville Fire Department will present new vision, mission, and values. Additionally, rebranding initiative will be presented, and promotional video will be viewed. No action is requested.

 

 

6. BOARDS AND COMMISSIONS

 

A. Planning and Zoning Commission and Titusville Environmental Commission - Accept the resignation of one of the dual members of the Planning and Zoning Commission and the Titusville Environmental Commission Linwood “Woody” Rice for an unexpired term that will expire on November 30, 2024 for the Titusville Environmental Commission and on January 31, 2024 for the Planning and Zoning Commission.

 

B. Board of Adjustments and Appeals - Accept the resignation of Board of Adjustments and Appeals Alternate Member Jonathan van Zyll de Jong for an unexpired term that will expire on July 31, 2023. The resignation was effective on January 2, 2023.

 

C. Planning and Zoning Commission Recommendation - Accept the Planning and Zoning Commission's recommendation to investigate a citizen's concern about clearing and shoreline erosion at the Tranquility Phase I single family development site.

 

 

7. PETITIONS AND REQUESTS FROM THE PUBLIC PRESENT (NON-AGENDA ITEMS)

 

 

8. CONSENT AGENDA

 

A. Work Order for PLC Replacement and Engineering Programming Services at the Osprey WRF - Authorization to execute Work Order # ROCHAWR001 to Rocha Controls Municipal and Industrial Control Systems of Tampa, FL in the amount of $103,977 for the replacement of a Programable Logic Controller (PLC) at the Osprey Water Reclamation Facility (WRF) and authorize the Mayor to execute the contract.

 

B. Purchase of MDS Radios for the SCADA Telemetry Upgrade Project - Approve the purchase of MDS Radios from BCI Technologies, Kissimmee, FL in the amount of $131,182 for replacement radios for the SCADA Telemetry System and authorize Purchasing and Contracting to issue a purchase order for the acquisition of the radios.

 

C. New Financing Options for Capital Vehicles and Equipment - Approve advisability to explore options to lease/purchase capital vehicles and equipment.

 

D. Appropriate Forfeiture Funds for Sole Source Purchase of Livescan System - Approve and appropriate $9,850 in Forfeiture Funds for the purchase of Livescan System and approve the associated Budget Amendment.

 

E. FY23 Victim of Crimes Act (VOCA) Grant Award - Accept the FY23 VOCA Grant in the amount of $55,772 to fund this FY23 Victim Advocate position and approve the attached Budget Amendment.

 

F. Work Order for Public Outreach Services for the Septic to Sewer Project - Approve the award of Work Order #WR025 to AECOM Technical Services, Inc. in the amount of $49,436 to provide public outreach services for the septic to sewer project and authorize the City Manager to execute the work order.

 

G. Budget Amendment to Cover Outside Counsel Legal Fees - Authorize and approve a budget amendment to the City Attorney's professional legal fees account to cover legal fees and costs for outside counsel.

 

H. State Housing Initiative Partnership (SHIP) 2023 Housing Incentive Plan and Surplus Property List Resolutions - Approve Resolution No. 1-2023 adopting the Housing Incentive Plan dated November 16, 2022, and Resolution No. 2-2023 establishing a list of City-owned surplus properties appropriate for affordable housing, and providing for an effective date.

 

I. Donation of Child Car Seats - Authorize expenditure of $1,000 from the Car Seat Donations Restricted Account associated with project GF2104 to purchase needed supplies for the public education and child occupant protection programs. Purchase will include 12 child passenger seats.

 

J. Collective Bargaining Agreement between the International Association of Firefighters (IAFF), Local 2445 and the City of Titusville - Approve the successor agreement between the IAFF and the City of Titusville in accordance with Article #29 Duration of the Collective Bargaining Agreement.

 

K. Continuing Consultant Selection Committee Ranking and Contract Award for RFQ#23-Q-006 – Continuing Consultant A&E Services Water Resources Utility Services and Public Works Projects - Approve the Selection Committee’s final ranking of Consultants for Continuing Contract RFQ #23-Q-006 Utility Services and Public Works Projects; and authorize staff to conduct contract negotiations with the top ranking five (5) firms for Water Resources Utility Services and top two (2) ranking firms for Public Works to establish Continuing Consultant Contracts with the selected firms.

 

L. Bid Award - Traffic Signal Improvements - Approve the award of bid ITB-23-B-014/LR to Traffic Control Devices, LLC of Altamonte Springs, Florida in the amount of $1,126,126.00 for replacement of three (3) intersection traffic signal systems and authorize the Mayor to execute the contract upon review and approval of City staff. Additionally, approve associated budget amendment.

 

M. Award of Bid #23-B-004/TB for Utility Billing Printing and Mailing Services - Approve award of Bid # 23-B-004/TB for Utility Billing Printing and Mailing Services to InfoSend, Inc. of Anaheim, California in the estimated annual amount of $31,658.00 to provide utility bill design, printing, mailing, and related services. Data processing, printing and mailing of the City's utility bills will be processed through Infosend's production facility located in Fort Myers, Florida. Additionally, authorize the Mayor to execute the contract upon review and approval of City staff.

 

N. Purchase of Replacement Vehicles – Customer Service - Approve the purchase of a 2023 Ford SE Hybrid Escape from Ron Norris of Titusville, FL in the amount of $37,638, approve a budget amendment for Capital Outlay Project Z02219 in the amount of $8,500, and authorize City staff to issue the purchase order.

 

 

9. ORDINANCES – SECOND READING, PUBLIC HEARING AND RELATED ACTION

 

A. Ordinance No. 4-2023 - Amending the Code of Ordinances, Section 2-29, 2-87, and 2-181 - 2nd Reading - Conduct the second reading and public hearing of Ordinance No. 4-2023 amending Chapter 2, Administration, Article II, City Council, Section 2-29, Execution of certain legal instruments; amending Article IV, Officers and Employees, Section 2-87, Budget preparation and administration; amending Article V, Financial Matters, Division 2, Local Preference Purchasing, Section 2-181, Purchases restricted; to clarify and provide uniform language, granting additional authority to the City Manager, and increase the bidding threshold; and providing for an effective date.

 

 

10. ORDINANCES-FIRST READING

 

A. Small Scale Comprehensive Plan Amendment (SSA) No. 7-2022 with Annexation, Diamond Oaks - This item was withdrawn. No action is requested.

 

B. Ordinance No. 5-2023 Stormwater Technical Manual Ordinance - Conduct the first reading of Ordinance No. 5-2023 Amending Chapter 37 “Definitions”, Section 37-1 “Definitions” to amend the definition of legal positive outfall; Amending Chapter 30 “Development Standards”, Sections 30-207 “Area Of Critical Concern Performance” by amending retention and discharge requirements for all development sites, and 30-208 “Pervious Pavement Standards In The Area Of Critical Concern” to include pervious pavement standards for development outside of the area of critical concern and amending references for internal consistency; and amending Section 7 “Stormwater Management Technical Manual”, by amending Section 7.4 “Stormwater Management Design Criteria” relating to “Legal Positive Outfalls”, pollutant discharge. pond design, model and stormwater design criteria, and low impact development; providing for grandfather provisions, severability, repeal of conflicting ordinances, effective date and incorporation into the code. (This is the first reading. The public hearing is scheduled for the regular City Council meeting on January 24, 2023 at 6:30 p.m.)

 

The Planning and Zoning Commission considered this ordinance on January 4, 2023 and recommended approval, 5-0.

 

 

C. Ordinance No. 6-2023, Modifications to Risk Management Program definitions, payment of claims, claim settlement, and additional risk sections of the ordinance - Conduct the first reading of Ordinance No. 6-2023 amending the Code of Ordinances, Chapter 2 - ADMINISTRATION, ARTICAL VII "Risk Management Program," Sections 2-229, 2-231, 2-235, and 2-239. (This is the first reading. The second reading and public hearing is scheduled for the regular City Council meeting on January 24, 2023 at 6:30 p.m.)

 

 

11. OLD BUSINESS

 

 

12. NEW BUSINESS

 

A. Advisability - Conditional Use Permit requirement for single-family residences in the Open Space and Recreation (OR) zoning district and the Wetland and Conservation Area (WCA) Overlay - Provide direction to staff regarding the advisability of removing the Conditional Use Permit requirement from the Open Space and Recreation (OR) Zoning District and the Wetland and Conservation Area (WCA) Overlay.

 

B. Electric Vehicle Parking - Consider the presentation and information provided by staff regarding electric vehicle parking requirements and provide direction.

 

C. Outdoor storage in the DMU zoning district - Consider the presentation and information provided by staff regarding outdoor storage in the Downtown Mixed Use (DMU) zoning district and provide direction.

 

 

13. PETITIONS AND REQUESTS FROM THE PUBLIC PRESENT (NON-AGENDA

ITEMS)

 

 

14. MAYOR AND COUNCIL REPORTS

 

A. Mayor's Report - The Mayor's Report is included in the agenda packet. No

action is requested.

 

B. Council Reports - City Council Members will provide their individual reports. No action is requested.

 

 

15. CITY MANAGER’S REPORT

 

A. City Manager's Report - The City Manager's Report is included in the agenda packet.

 

 

 

16. CITY ATTORNEY’S REPORT