Special City Council - January 11, 2024

City Council

Special Meeting

January 11, 2024

 

The City of Titusville City Council met in special session on Thursday, January 11, 2024, at Titusville City Hall, second floor, Council Chamber, 555 South Washington Avenue, Titusville, Florida 32796. Mayor Diesel called the City Council meeting to order at 5:30 p.m. Those present in the Council Chamber included Mayor Daniel E. Diesel, Vice-Mayor Joe C. Robinson, and City Council Members Herman A. Cole, Jr., Col USAF Retired and Dr. Sarah Stoeckel. City Council Member Jo Lynn Nelson was absent. City Manager Scott Larese, City Attorney Richard Broome, and City Clerk Sr. Administrative Assistant Emily Campbell were also present. Assistant City Clerk Jolynn Donhoff completed the minutes of the meeting. 

 

Mayor Diesel requested a moment of silence. He then led those present in the Pledge of Allegiance to the Flag. City Clerk Sr. Administrative Assistant Emily Campbell read the procedures for public comment and participation.

 

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Community Development Block Grant (CDBG) FY22/23 Annual Report and FY23/24 Request for Proposals  City Manager Larese highlighted the request as provided in the Council agenda packet. The request was to conduct public hearing on Fiscal Year (FY) 2022/2023 Community Development Block Grant (CDBG) program and hear from agencies seeking FY 2023/2024 CDBG grant funding.

 

Neighborhood Services Director Terrie Franklin advised that annually, the Neighborhood Services Department was tasked with developing an annual Action Plan to administer the City's federal Community Development Block Grant (CDBG) program. As part of this process, her department sought to allocate funds to eligible non-profit agencies or organizations to assist in providing public services within the community. Additionally, during the annual Action Plan process, the Department provided an opportunity for public comment on the previous year's grant program performance.

 

Neighborhood Services Director Terrie Franklin gave a presentation that reviewed the following information:

 

  • Scope of services provided by the Neighborhood Services Department
  • The Department’s mission, goals and objectives, and revitalization objectives
  • Programs that served the citizens
  • Housing objectives and methods of implementation
  • Available resources and constraints
  • CDBG Grant Program
  • HOME Grant Program
  • Available revenues and funds expended in FY 2022/2023
  • FY 2022/2023 CDBG City projects completed
  • On-going funded programs and projects
  • FY 2022/2023 accomplishments
  • End of performance report

 

Neighborhood Services Director Franklin advised that in October 2023, the Department regained responsibility of the Harry T. Moore Social Service Center and its operations. She commented on hiring more staff, making improvements to the center’s kitchen, plans for hosting community dinners and recreational activities, communication tools to notify the community on upcoming events and improvements using social media, the City’s website calendar, games for citizens, etc. 

 

Neighborhood Services Director Franklin gave an additional presentation that reviewed the following information:

 

  • The City’s Consolidated Plan Strategies and strategy purposes 
  • 10-year history of Community Development Block Grant (CDBG) and HOME revenues
  • Breakdown of FY 2024/2025 CDBG and HOME Programs
  • Proposed requests for FY 2024/2025 CDBG Funds

 

Vice-Mayor Robinson and staff discussed his questions on rental assistance services. Member Cole and staff discussed his questions on how the amount of CDBG funding received by the City or available to the public was determined. 

 

Next, non-profit agency representatives seeking CDBG funding in FY 2024/2025 for public service programs presented information and spoke on behalf of their proposals, as outlined in the Council agenda packet. This included the following agencies: 

 

  • Aging Matters in Brevard – Senior Nutritional Meal Program. Requested $15,000.00
  • Brevard Alzheimer’s – Non-emergency transportation. Requested $ 8,400.00
  • South Brevard Women’s Center - Domestic Violence Services. Requested $16,300.00

 

After each agency’s presentation, Council commented on the importance of the community services provided by each non-profit agency. 

 

Neighborhood Services Director Franklin highlighted additional information on the following:

 

  • CDBG Program for FY 2024/2025 and the Neighborhood Revitalization Strategy Area (NRSA) Plan and phases for the implementation of the plan
  • NRSA Community Improvements 

 

There was no additional discussion. 

 

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2023/2024 Home Investment Partnership Program Disbursement Agreement with Brevard County and Budget Amendment - City Manager Larese highlighted the request as provided in the Council agenda packet. The request was to approve the contract with Brevard County for the 2023/2024 HOME grant program year and associated Budget Amendment.

 

The Report to Council indicated that annually, Brevard County disbursed HOME grant funds to the HOME Consortium members through an interlocal Disbursement Agreement. The contract outlined the amount of new grant fund disbursements and included an account of the amount of unexpended funds being carried over from prior year allocations. For Fiscal Year (FY) 2024, the allocated amount was $140,608.

 

The Neighborhood Services Department was requesting the City Council's approval and authorization to enter into the 2023/2024 contract with Brevard County to receive this year's HOME grant allocation and utilize said funds accordingly. Staff was also seeking Council's authorization for the Mayor to sign the contract where indicated, and approve associated budget amendment.

 

There were no citizens that desired speaking on the requested action(s). 

 

Motion

Member Cole moved to approve the contract with Brevard County for the 2023/2024 HOME grant program year and associated budget amendments, as recommended. Member Stoeckel seconded the motion and the roll call vote was: 

 

Member Cole                          Yes

Member Nelson                      Absent

Mayor Diesel                          Yes

Vice-Mayor Robinson            Yes

Member Stoeckel                    Yes

 

The motion carried unanimously. 

 

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State Housing Initiative Partnership (SHIP) Grant Program Interest Income - City Manager Larese highlighted the request as provided in the Council agenda packet. The request was to approve budget amendment to distribute the earned interest on the SHIP Trust Fund between July-September 2023.

 

The Report to Council indicated that as required by law, the City's SHIP grant program funds were deposited into a separate trust fund account where it earned interest accordingly. In accordance with the SHIP Statute and Rule, and as outlined in the City's SHIP Local Housing Assistance Plan (LHAP), this earned income must be utilized for the activities outlined in the City's approved Local Housing Assistance Plan (LHAP) approved by City Council.

 

Historically, account interest has been applied to the SHIP grant program operating accounts through an internal administrative process utilizing the budget amendment form process as stipulated by the governing SHIP Statute and Rule. However, staff desired to present Council with this action in accordance with Article IX Section 63 of the City's Code of Ordinances for clarity reasons.

Staff was requesting the approval of the associated budget amendment to move the interest earned between July and September 2023 into the SHIP grant program operating accounts as required. Additionally, staff was seeking Council's approval to administratively distribute the SHIP Trust Fund account interest in accordance with the governing SHIP Statute and Rule where required in the future. To clarify, interest earned shall be distributed with 5% or 10% (where applicable by law) of such income for administrative activities and the remaining 95% or 90% going to required housing activities outlined in the approved SHIP LHAP.

 

There were no citizens that desired speaking on the requested action(s). 

 

Motion

Member Cole moved to approve to approve budget amendment to distribute the earned interest on the SHIP Trust Fund between July-September 2023, as recommended. Member Stoeckel seconded the motion and the roll call vote was: 

 

Member Nelson                      Absent

Mayor Diesel                          Yes

Vice-Mayor Robinson            Yes

Member Stoeckel                    Yes

Member Cole                          Yes

 

The motion carried unanimously. 

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Mayor Diesel commented on the importance of the non-profit agencies and the assistance they provided to the community. He thanked the program representatives. 

 

City Manager Larese commended Neighborhood Services Director Franklin and her team. Mayor Diesel mirrored the remarks. 

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Petitions from the Public Present – None. 

 

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With no further business to discuss, the meeting adjourned at 6:26 p.m.