Student Advisory Council - January 21, 2020

  1. Minutes

 

Student Advisory Council

                                                                                         Regular meeting

                                                                                                    January 21, 2020

 

The 2019/2020 Student Advisory Council (SAC) met in regular session on Tuesday, January 21, 2020 in the Council Chamber, 2nd Floor, City Hall, 555 South Washington Avenue, Titusville, Florida. Vice-Chairperson Caleb Phillips called the meeting to order at 4:00 p.m. Present were Co-Chairpersons Josiah Johnson and Simon Recicar, Vice-Chairperson Caleb Phillips, Secretary Taylor Batson, and Members Aliyah Deimeke, Emilee Ellis, Isaac Gutman, Ben Hamilton, Jacob Phillips, and Savannah Sevor. Staff Liaison Jolynn Donhoff was also present. Co-Chairperson Isabella Almiñana and Member Aiden Sperr were absent. 


COMMENTS FROM THE PUBLIC PRESENT – None.


 MINUTES

 

Motion:

Member Hamilton moved to approve the minutes of the regular Student Advisory Council (SAC) meeting of December 17, 2019, as submitted. Co-Chairperson Recicar seconded the motion and it carried unanimously.


NEW BUSINESS: 

 

Annual Report to City Council – Vice-Chairperson C. Phillips led the Student Advisory Council (SAC) to identify writers and presenters for each section of the 2019/2020 Annual Report to City Council, which was completed, as followed:

 

  • Host a Leadership Seminar –SEVOR (Write and Present)
  • Participate or organize a beach clean-up  BATSON (Tentative: Write and Present)

 

  • Support the Chamber of Commerce with hosting the 2020 Longest Table Event -           

HAMILTON (Write and Present)

 

  • Improve the DrinkDriveDie webpage and initiate related projects, such as updating the 2008 Last Dance Prom Video  C. PHILLIPS (Write and Present)
  • Conclusion and next year’s goals (see note immediately below)  RECICAR (Write and Present)

 

It was noted that by April 2020, the SAC must cement 2-4 goals for the 2020/2021 term.  


OLD BUSINESS 

 

Motion:

Co-Chairperson Johnson moved to immediately hear Old Business agenda item VI. C - Improve the DrinkDriveDie.com webpage and initiate related projects, such as updating the 2008 The Last Dance Prom Video.

 

Improve the DrinkDriveDie.com webpage and initiate related projects, such as updating the 2008 The Last Dance Prom Video – The request was to receive the status on The Last Dance (Prom) video’s written script (the re-make project of the original video produced in 2008) from Screenwriters Isabella Almiñana and Caleb Phillips and City Media Specialist Kurtis Korwan. Media Specialist Kurtis Korwan indicated that script writing had stalled. He also shared a rough plan on tasks that might occur over next several months and into 2021 to complete the new video. The next step was to have the screenwriters complete a draft script by roughly April 2020. 

 

Secretary Batson volunteered to act as a screenwriter, if Co-Chairperson Almiñana (not present) was no longer available to complete screenwriting responsibilities. Liaison Donhoff recommended determining if Secretary Batson’s assistance with screenwriting was necessary at the next regular Student Advisory Council’s (SAC) meeting on February 18, 2020. 


Chamber of Commerce 2020 Longest Table Event – Chamber of Commerce Representative Carol Fondo reiterated the event’s date on Friday, February 28, 2020 and which would be held on Mariner’s Way (in the historic area of the downtown). She also indicated that Chamber of Commerce President Marcia Gaedcke would likely attend the next regular Student Advisory Council’s (SAC) meeting on February 18, 2020 to share the event’s final details and any assistance the Chamber of Commerce may request from the SAC. 

 

The SAC discussed general information with Ms. Fondo, such as the estimated start time for the event (estimated for 6 p.m.), whether the 2020 Longest table was estimated to be bigger or smaller than the 2019 event, recruiting a diverse group of attendees for the hope of the community having meaningful discussions, etc.  


Host a Leadership Seminar (Event date February 27, 2020)Vice-Chairperson C. Phillips led the Student Advisory Council (SAC) through the event’s planning pages that were included in the SAC’s meeting agenda packet. The three main requests at this meeting were, as followed: 

 

  1. Receive any late applications (29 peer applications received as of 1/9/2020). Decide if your Council will participate in the main activity with guests/groups. 

 

Co-Chairperson Recicar and Vice-Chairperson C. Phillips indicated they each would submit one or two additional peer applications by January 24, 2020 from their respective schools. Secondly, by a consensus vote, the Student Advisory Council (SAC) agreed they would not participate in the seminar’s main activity, but would instead float around the room to offer assistance if needed. 

 

  1. For information purposes only: City Planners were in the midst of refining the main activity (model city) for guests. A live demonstration was scheduled for the SAC at their next regular meeting on February 18, 2020.    

 

  1. Turn to the planning guide pages in the agenda packet. Review outstanding tasks like securing a second guest speaker, donations & door prizes, roles and scripts, etc. 

 

Guest Speaker (Update): City Council Member Dr. Sarah Stoeckel had agreed to be the second guest speaker, who would speak at 9:00 a.m. 

 

Donations and Door Prizes (Update): 

 

City staff received $100 in Publix Supermarkets gift cards and Kennedy Space Center (KSC) had donated four guest passes. Other than this, so additional donations had been received since efforts began in November 2019. In the meantime:

 

  • Member Sevor reported that she was in contact with entities that may or had provided donations. 

 

  • Chairperson Recicar advised that his parents would donate $50 if needed. He would also seek donations from Sonic Restaurants and the River Lanes Bowling Alley.  

 

  • Vice-Chairperson C. Phillips was still working to secure fruit from a local fruit stand.  

 

  • Member Gutman would follow-up with Duncan Donuts.

 

  • Other SAC Member names and their self-elected pursuits were recorded on the planning guide.    

 

Staff Liaison Donhoff emphasized there were really no door prizes to distribute at the current time being, but the Student Advisory Council (SAC) still had one month to turn-this-around. If results were not favorable, door prizes would be drastically scaled back or excluded from the 2020 program. 

 

Ice Breaker Exercise (Update): By consensus vote, the SAC chose an exercise from three ideas provided by Co-Chairperson Johnson, which included having groups throw a ball to each other, while each person said their name and said one thing they liked when catching the ball. Then, the ball and exercise would be completed again in reverse order. Taylor Batson offered to bring tennis balls for the icebreaker (enough for each group). 

 

Assigned Roles & Scripts (Update): Vice-Chairperson C. Phillips led the SAC through the remainder of the roles and script pages of the planning guide that were necessary to hold a successful event. 


MEMBER REPORTS – 

 

Vice-Chairperson C. Phillips advised that he was scheduled to attend a collegiate science program in Tallahassee in February 2020 and to which would also be attended by leaders at various levels of politics. There were no other reports. 


STAFF LIAISON REPORT

 

Action items: 

March 2020 Regular SAC Meeting – Vice-Chairperson C. Phillips highlighted the request in the SAC agenda packet.


Motion:

Co-Chairperson Recicar moved to reschedule the Student Advisory Council’s (SAC) regular meeting in March 2020 from Tuesday, March 17, 2020 to Tuesday, March 10, 2020 at 4PM. Co-Chairperson Johnson seconded the motion and it carried unanimously. 



Appreciation Gift – City Liaison Donhoff highlighted the purpose of this agenda item.

 

By a consensus vote, the Student Advisory Council authorized using their general budget to purchase a $50 gift card of City staff’s choice and any miscellaneous fees related to the gift card, which would be presented to the seminar’s facilitator (Geo Ropert) at the upcoming seminar. 


Informational Items:

 

Staff Liaison Donhoff highlighted the Staff Liaison Report, as followed: 

 

1. Scholarship Award Policy – By March 1st SENIOR SAC members must submit an application for the scholarship award to City staff liaisons, with prior annual attest statements no later than March 1st of the year of your graduation. This form was provided in your Council’s annual orientation & welcome packet.

 

For the remainder of the 2019/2020 SAC term, City staff would monitor each senior’s qualification status and provide her or him with an annual attest form at the SAC’s last regular meeting in April. Scholarships would be presented at the City Council meeting on April 28, 2020 at 6:30 p.m. 

 

2. 2020/2021 SAC Council Member Appointments – By April 3rd NOMINATIONS for high school students that would serve on the 2020/2021 Student Advisory Council (SAC) were due from the High School Advisors.

 

3. Travel Opportunity: February 11-12, 2020, Tallahassee, FL and Legislative Action Days – None of the SAC Members were interested in attending this event. 

4. Meeting Agendas (Reminder) – The SAC’s monthly meeting agenda would be emailed to you at least five (5) calendar days prior to each SAC meeting. City liaisons typically have difficulty with one or two email addresses. You may also stop at City Hall and pick-up a hardcopy prior to your meetings. Additionally, City staff posts the items on your Council’s agendas at www.titusville.com, but not the full meeting agenda packet. 


ADJOURNMENT

With no further business to discuss, the meeting adjourned at 5:02 p.m.