August 5, 2020 Minutes

The Planning and Zoning Commission (P&Z) of the City of Titusville, Florida met in regular session in the Council Chamber of City Hall, located at 555 South Washington Avenue on Wednesday, August 5, 2020 at 6:00 p.m.

 

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Chairman Severs called the meeting to order at 6:00 p.m. Present were Vice Chairman Richardson, Secretary Speidel, Member Porter, Member Grant, Member Murray. Member Taylor was absent. Also in attendance were Senior Planner Gabriel Quintas, Planner Navael Fontus, Assistant City Attorney Chelsea Farrell, and Recording Secretary Laurie Dargie.

 

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Chairman Severs said he wanted to clarify that the Brooks Landing sketch plat from the July 22, 2020 regular meeting agenda was not Quasi-Judicial.

 

Chairman Severs wanted to clarify that he did not speak to St. John’s River Water Management but he went online to check with regards to the permitting on Brooks Landing and was informed that the permit was administratively denied. 

 

Chairman Severs wanted to know if Mr. Parrish contacted the owners of River Palms. Chairman Severs would like to know if the southerly access point will be included in the development of River Palms. 

 

Chairman Severs said at the July 22, 2020 meeting, Member Murray asked for clarification from Legal as to whether or not the Development Agreement would run with the land if the condominium was built and then sold. Chairman Severs said he recalls that Assistant City Attorney Farrell said yes and he would like this reflected in the July 22, 2020 regular meeting minutes.

 

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Vice Chairman Richardson motioned to approve the minutes from the July 22, 2020 regular meeting with corrections and approve the July 22, 2020 special meeting minutes as presented. Secretary Speidel seconded. There was a unanimous voice vote. 

 

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Quasi-Judicial Confirmation Procedures

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Consent Agenda Items

 

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Old Business

None

 

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New Business

 

2040 Comprehensive Plan (Video start time 00:10:36)

Chairman Severs said he passed out three pages of comments at the July 22, 2020 regular meeting and he intends to go over each of those recommendations tonight, he brought copies for anyone who might like a copy for tonight’s meeting.

 

Vice Chairman Richardson asked Staff if they received any feedback from any of the Planning and Zoning Commission members since the last meeting. Mr. Quintas said not to his knowledge. Member Murray said she was planning to give her feedback at tonight’s meeting.

 

Member Murray had several handouts consisting of excerpts from the St. Louis Park, Minnesota, Comprehensive Plan that she provided to the Planning and Zoning Commission members and to Staff to review while she discussed her comments. Member Murray said she would like to see more narrative associated with the Comprehensive Plan because it is difficult to read. Member Murray said the Comprehensive Plan should be followed from the vision statement to the strategic points and she does not feel that it does that. Member Murray said she would be willing to volunteer up to sixty hours of her time to work on the Comprehensive Plan if needed.

 

Member Murray said that there are many policies that involve the environment but they are scattered throughout the plan and the policies should be better organized. 

 

Member Murray said if the City of Titusville is looking to move towards a form-based code why is the Comprehensive Plan not being tailored to a form-based code. Member Murray said that form-based codes should contain many picture representations.

 

Member Murray said she isn’t sure where the City of Titusville stands regarding vision and strategic plan items. She could not find implementation of certain strategic plan items. Member Murray said objectives have to be measurable and many were not. Member Murray said she does not find the plan understandable and the vision plan does not line up with the goals of the Comprehensive Plan. 

 

Member Murray said she will not vote against the Comprehensive Plan but would like these issues addressed.

 

Secretary Speidel said that the Comprehensive Plan is in the standard form required legislatively. 

 

Mr. Quintas said he appreciates the comments from Member Murray.

 

Chairman Severs asked Member Murray if she has any specific recommendations on the Comprehensive Plan as it is currently written. Member Murray said she has six hundred and nineteen revisions and thought the entire plan should be revisited, however she is in support of moving forward with the Comprehensive Plan if her comments could be addressed in the near future. 

 

Member Porter said he has only been able to review about three-quarters of the Comprehensive Plan and finds it difficult to read. He said that the meeting with Mr. Parrish was very helpful. He would support moving forward with the current Comprehensive Plan. 

 

Member Grant said the Comprehensive Plan is a large document and he focused mostly on reviewing Chairman Severs’ recommendations that he presented at the July 22, 2020 meeting. Member Grant said he agrees with Chairman Severs’ recommendations. Member Grant said he feels that the general public would have a difficult time understanding the Comprehensive Plan. 

 

Secretary Speidel said that Member Murray’s comments regarding measurable objectives were well taken and were addressed in Chairman Severs’ recommendation regarding policy 1.11.4; needing a time frame. 

 

Vice Chairman Richardson said the plan is too complex. Vice Chairman Richardson does not feel that all of the Planning and Zoning’s recommendations have been incorporated into the plan. Vice Chairman Richardson said that a twenty-nine-page document with the Planning and Zoning’s recommendations was presented to Staff to be incorporated a long while ago. Vice Chairman Richardson said that the Comprehensive Plan needs to be moved forward. Vice Chairman Richardson said that the Planning and Zoning Commission has been falsely blamed from City Council regarding dragging their feet on the Comprehensive Plan. Vice Chairman Richardson said he would be in favor of approving the Comprehensive Plan with minor changes and would suggest making the code simple to understand. 

 

Member Porter asked if the Planning and Zoning Commission is happy with what has been incorporated into the Comprehensive Plan over the last two years. Chairman Severs said not really and that is why it is still being discussed. 

 

Member Grant said that the new Planning and Zoning Commission members have to look to the veteran members for guidance since they have not been involved in this process for very long. 

 

Chairman Severs said he is in favor of moving forward with the current Comprehensive Plan despite all of the recommendations that have not been incorporated into the plan. Chairman Severs said his biggest concerns of the Comprehensive Plan are the protection of the aquifers, Area of Critical Concern, and the Indian River Lagoon. The initial plan did not have adequate protections in place however, he complimented Staff for incorporating some of the environmental concerns into the 2040 Comprehensive Plan even though he feels more needs to be done. 

 

Chairman Severs went over his handout with the recommendations he made for the 2040 Comprehensive Plan in detail.

 

Chairman Severs asked Staff to review the matrix table on page 78 of 167 of the agenda packet. He has concerns with allowing commercial on local roads.

 

Chairman Severs asked why are all the schools not included in the classification of Civic. Chairman Severs said Coquina School and Riverview Schools are not classified as Civic, however Oak Park School and Madison Schools are. He said they should all be classified the same. 

 

Chairman Severs said he has concerns with regards to where the lines are drawn on the map for Neighborhood Centers. He would like Staff to review this.

 

Vice Chairman Richardson said that he now feels that Mr. Parrish should have an opportunity to address the objections being brought up by Chairman Severs. Mr. Quintas said he will be passing on all of the comments made tonight to Mr. Parrish and Mr. Parrish would be happy to meet one-on-one with any of the Planning and Zoning Commission members to answer questions.

 

Chairman Severs suggested adding “City” to the statements on page 93, Policy 2.2.3.

 

Member Grant asked how low wetlands are deemed to be not functional. Mr. Quintas said it would be determined by an environmental study.

 

Chairman Severs suggested adding language that compliance with the City of Titusville’s Comprehensive Plan’s wetland regulations are required. Chairman Severs does not understand why the City of Titusville is not budgeting for reclaimed water line expansion. Chairman Severs asked for an update regarding the status of the joint planning agreement with Brevard County.

 

Member Murray asked how often the Comprehensive Plan is reviewed in depth. Mr. Quintas said every five years. Member Murray had concerns about how measurables that need to be checked earlier than the five years are being measured. 

 

Member Murray said Miami’s Comprehensive Plan has done a great job at cleaning up problems relating to flora and fauna. 

 

Member Porter said from what has been discussed at tonight’s meeting, he does not feel that the concerns and recommendations from the Planning and Zoning Commission have been incorporated into the 2040 Comprehensive Plan. Member Porter asked if the Comprehensive Plan has changed at all over the past two years. Mr. Quintas said the plan has changed and many of the recommendations from the Planning and Zoning Commission have been incorporated into the Plan.

 

Assistant City Attorney Farrell said that the Planning and Zoning Commission has two options. The first option is to continue this item to a future meeting for more discussion and to allow time for Staff to address some of the concerns that have been brought up or make a motion to move forward with approval with specific recommendations to City Council. 

 

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Vice Chairman Richardson made a motion to allow staff two full weeks to address the concerns of the Planning and Zoning Commission. Secretary Speidel seconded.

 

Roll call was as follows:

 

Secretary Speidel                    Yes

Member Porter                        Yes

Member Murray                      Yes

Member Grant                         Yes

Vice Chairman Richardson     Yes

Chairman Severs                     Yes      

            

Motion Passed.

 

 

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Reports (Video start time 01:45:48)

 

Planning and Zoning Commission Semi-annual report January – June 2020

 

Vice Chairman Richardson made a motion to submit the Semi-Annual report to City Council as a written report. Member Murray seconded. There was a unanimous voice vote.

 

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Mr. Quintas said that the Low Impact Development (LID) ordinance is being presented to the Titusville Environmental Commission for review at their next meeting on Thursday August 13, 2020. Chairman Severs asked for a copy of the LID ordinance to be given to the Planning and Zoning Commission members for review.

 

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Assistant City Attorney Farrell said that Robin Taylor has submitted her letter of resignation from the Planning and Zoning Commission.  This will be brought up to City Council at the next City Council meeting on August 11, 2020. 

 

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Chairman Severs said he was sorry that he could not attend the Tree Ordinance meeting on July 31, 2020. Vice Chairman Richardson said the Tree Ordinance meeting went very well and felt that a lot was accomplished between the Tree Team and Developers. Vice Chairman Richardson said that the ordinance is being delayed two months to allow more time for the parties to work together on the ordinance. Member Porter said he agreed that the meeting went very well and feels that there will be a good compromise. Secretary Speidel said she felt that the Developers proposed very workable new solutions. Member Grant said the phrase “Creative Design” was used and feels that this will go a long way to work towards compromise. Member Richardson said that City Staff should step aside and facilitate the conversation but allow the Tree Team and Developers work out the details. 

 

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Vice Chairman Richardson said that he does not feel that Ms. Busacca conveyed the Planning and Zoning Commission’s three conditions from the Brooks Landing Sketch Plat well because she told City Council that they were vague and not necessary. Vice Chairman Richardson said that City Council had discussion on this item for two hours and the Mayor made a comment that the Planning and Zoning Commission needed to understand that they are only a recommending board. Vice Chairman Richardson said they need to recognize that the Planning and Zoning Commission recommends actions that City Council should take and the State recognizes the Commission as a Local Planning Agency.  Vice Chairman Richardson said the recommendations were made to City Council but were presented in such a manner, they were not specific and City Council decided to continue it. Vice Chairman Richardson said Council Member Nelson said they needed to consider the number and where specific trees will be located.  Vice Chairman Richardson said the Planning and Zoning Commission has been blamed for months and years about holding things up. He feels that there needs to be better communication between the Planning and Zoning Commission meetings and Council meetings. Vice Chairman Richardson said that Assistant City Attorney Farrell was very specific in the conditions but they were not given to City Council. City Council received the conditions but they were not informed of the reasoning behind the conditions. 

 

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Secretary Speidel asked about the assisted living facility on US Highway 1. When was this plan last reviewed. Mr. Quintas said this is the Rio Lago facility. Mr. Quintas said this was last reviewed in January. Planning staff is waiting to hear back in regards to comments made. 

 

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Member Murray said she asked City Staff for information regarding process flows and she was provided the flow charts. She said she would like to better understand the process flow and to know what does and does not come to the Planning and Zoning Commission. 

 

Member Murray asked when the Planning and Zoning Commission would see the results of the Tree Ordinance meetings, will the Planning and Zoning Commission see the changes resulted from the meetings. Mr. Quintas said the Planning and Zoning Commission would receive any ordinance changes when they are available and can request at any time the current draft of the ordinance. 

 

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Vice Chairman Richardson said he did not think that all of the Planning and Zoning Commission members show participate in the seminar since it is $165.00. He suggested that the new members of the Planning and Zoning Commission attend. Mr. Quintas said there is enough budget for all Planning and Zoning Commission members to attend if they desire to attend. 

 

Vice Chairman Richardson requested an organizational chart to be provided to show the City Staff responsibilities. He asked who the Administrator of the code is. Mr. Quintas said Ms. Busacca is the Administrator. 

 

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Chairman Severs said he would like for the Planning and Zoning Commission to be able to review preliminary plats. 

 

Member Murray would like to better understand the organizational charts and processes. Mr. Quintas said he would be happy to meet with her to go over her questions anytime. 

 

Member Porter said he would like copies of the organizational flow charts. Mr. Quintas will be providing this information to the Commission.

 

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Petitions and Requests from Public Present

None

 

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Adjournment 8:16 p.m.